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The Executive Assistant for the Department of Promotion of the Southwest Seminary is responsible for assisting the department team and others who work with them in achieving the seminar’s fundraising and goals each year.
This position requires a tech-savvy, detail-loving team player with experience in the office environment, who lives from specific goals and promises success. This team player will support the full range of fundraising efforts carried out by the institutional advancement team. A strong candidate is interested in building a career in fundraising and has 2-3 years of experience in a fast-paced collegiate workplace, preferably a nonprofit and / or college education; ideally in development.
The place of work is on-site on the Seminary of the Southwest campus in Central Austin but may be flexible with some remote work options if possible and mutually agreed in advance. Free parking is available and Southwest is on a bus route near the University of Texas. A generous package of benefits includes health, dental, health savings accounts, employer-funded pension contributions, and paid private, state, and most Christian religious holidays.
Essential functions & responsibilities:
- Support the VP for Institutional Development
- Coordinate donor visits with the Chief of Staff of the Dean’s Office and the Presidium
- Assist the vice president with fundraising and agenda-related tasks
- Other duties assigned by the VP of Institutional Advancement
- Work as a key member of the IA team and maintain a presence for the office when team members are unavailable
- Assistance with all fundraising efforts, including but not limited to print mailings, event preparation and execution, written gift receipts, database information updates, and expense reports
- Excellent communication with donors, board members and other staff
- Working closely with fellow IA staff, facilitating donor interactions, travel arrangements, meetings and follow-up including:
- Exceptional telephone etiquette
- Save appointments with donors, confirm appointments
- Reserve restaurants / meeting rooms
- Coordination of preparation and follow-up materials for all visitors and visits (PR packages)
- Record activities and results in the Raiser’s Edge database (CRM)
- Coordinating the tasks of the dual students for the department
- Other relevant professional tasks as assigned
requirements
- Bachelor’s degree or an equivalent combination of training and work experience
- At least one to three years of professional experience
- Excellent oral and written communication skills; exceptional interpersonal skills
- Excellent attention to detail, organizational and project management skills
- Ability to multitask and interpret priorities
- Ability to work both independently and in a team
- Ability to react sensitively and consciously to people with different cultural, ethnic, social backgrounds, values, attitudes and languages
- Ability to professionally represent institutional further development
- Occasional evening and weekend work
- Must be able to work with sensitive information in complete confidentiality
- Ability to be present at work regularly and on time
Preferred qualifications
- Experience in community service and / or community fundraising experience
- Technical fluency with the Raiser’s Edge database
- Technical fluency in G-Suite, Constant Contact and InDesign
- Knowledge, understanding and appreciation of the Episcopal Church
work environment
- Works primarily in an air-conditioned indoor office environment with minimal safety and health risk
- Sitting, sitting, walking, standing, stooping, stooping, squatting, climbing stairs or ramps, reaching overhead and up to or below shoulder height, keystrokes, listening, speaking, driving a car, frequent use nearby, occasional stress; Travel in planes and cars
- Occasional stooping, stooping, squatting, climbing stairs, sitting, walking, standing, carrying, grasping overhead and at or below shoulder height, keyboards, listening, speaking, ability to lift 20 pounds
Services / remuneration
A competitive compensation package is offered for this position based on the successful candidate’s education, skills, experience and potential to contribute to the success of the Southwest Seminary. The position offers employees committed to the mission, vision and core values of the institution as well as attractive benefits including:
- Health insurance paid for by the employer
- Employer contribution to the 403 (b) pension plan
- 10 vacation days per year, plus a generous paid vacation schedule
We fully respect the need for confidentiality of information provided by interested parties and assure them that their backgrounds and interests will not be discussed with anyone, including the leadership of the Southwest Seminar, without prior consent, nor will reference contacts be established until mutual interest is established became.
Contact: Charley Scarborough
Vice President for Institutional Funding / Seminar of the Southwest
501 East 32nd Street, Austin Texas 78705 Revised 10.30.21
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https://www.episcopalnewsservice.org/jobs/executive-development-assistant/
